What is an excursion proposal?
An excursion proposal is a letter requesting approval for a proposed excursion or educational trip. It is also known as an educational tour suggestion. He offered a tour that students can join. This tour should be something that can enhance the academic experience of students by visiting historical places or educational sites that can bring them new knowledge. It can also be an outdoor activity where students can learn a lot. Field trips are fun and students can take advantage of this special day.
They can share with their classmates moments that will give them new educational experiences. An application is especially necessary if the excursion is to be free and a certain subsidy is to be collected and used for all expenses. A proposal will be sent to stakeholders to raise the necessary funds. If the field trip is chargeable, the proposal is sent to the school principal for approval of the supposed field trip. An excursion suggestion is useful as it can be a way to find the best excursion for students. This can improve the experience for children because the visit offered is well thought out.
Tips for proposing an excursion – Educational Tour Proposal Sample
Are you looking for a sample field trip proposal or a sample school field trip proposal because you need guidance to use for your school trip?
Consider the following and apply these tips when creating your excursion proposal:
Plan ahead: Planning can make your proposal perfect. Before writing the request, make sure you know everything about the excursion. You need to know how to get to the tour location, how long the tour will be, and where you can all eat.
First, you need to know everything, like what activities the kids are going to do. This can make your suggestion more realistic and reliable. Both the practitioner and the client know that you have taken care of everything and that all that is missing is their approval. You’ll know you already have a well-planned excursion ahead of you. You can be sure that your proposal will be approved.
Make sure you have learning goals: In your field trip plan, you need to make sure you have learning goals. Plan a trip that can provide students with an educational experience that can enhance their learning. Make sure they can learn a lot from the tour. Set goals so you can guarantee this. Before choosing a particular trip, make sure it meets your learning goals. Set it as default. If you can show that the trip can achieve learning goals, the director will also know it will be a good trip. There will be no reason for him or her not to approve your proposal.
Permission for a supervisor: You can indicate in your excursion proposal that children can bring a supervisor. If parents know they can take a trip with their children, they can enjoy the trip more. Having a chaperone is a good thing because the school will not be solely responsible for the safety of the children. Because they have a supervisor, children are safer too. Children will also have an accompanying adult who can explain things to them about their educational experience. The school can better accept your suggestion because the safety of the students is guaranteed.
Student Engagement: Make sure the field trip can provide a great student experience. Do good activities that students can get involved in. Encourage them to participate in all the activities you will have during the trip. You can create games or carry out outdoor activities that any student can participate in. Include these activities in your proposal so that the school is informed of your excursion schedule. In these activities, you can give simple awards or certificates so that students can have a sense of accomplishment. They can have fun and say they have achieved something.
Pre-visit and post-visit activities: It is possible to carry out pre-visit and post-visit activities before the excursion. Pre-visit activities are things that can prepare any student for the field trip. Children can look forward to the excursion and prepare their thoughts for the visit. Post-visit activities can help students prolong their enjoyment of the trip. They can share their experiences and show what they have learned during the tour. You can include these activities in the travel authorization form or the excursion proposal form. These activities can enhance children’s travel experience.
Rating and Comments- Educational Tour Proposal Sample:
Evaluation and Feedback: Suggest that students do an evaluation after the field trip. They must give feedback before the trip. You can include it in your activities after your visit. Know what students think about travel. Ask them what they learned from the trip. If you can get positive feedback, you’ll know you’ve facilitated a great field trip that you can do again next time. Tell students to tell their honest feelings so you can improve their educational experience. If there are things you need to improve, you know you should make a better proposal next time.
Parental authorization: You must include in your proposal that your field trip must require parental authorization. It is the responsibility of the school to at least have their permission. They will take the children to remote places. Parents must allow them to do so. You are bringing children under 18 and need parental permission. Otherwise, they put their school and their children in great danger. What if something bad happened? The school can be sued for this. So, to do everything properly and safely, you need to get parental permission.
Establish budget guidelines: Before submitting a proposal, you should be clear about the budget you will spend on the field visit. Set budget guidelines to make sure you can allocate well for each need. This is especially important if your school is looking for a scholarship that can make your school trip possible. You need to create a budget plan that can cover all your needs for the excursion. Consider the cost of entrance fees and transportation. Also, make a meal plan where you can also estimate the budget you will need for this. After calculating the total budget, you can include it in the proposal.
Choice of the trip: Know that you must be selective when choosing a trip for your students. Choose the best excursion for children, something that can give them the best experience. Make sure it can meet your school’s learning goals. The staff should do some research to find out the best excursions available. When choosing a particular excursion, they should know its location and visit the place in advance. You can also search for places that offer student discounts. They should also be aware of the activities available there. These are the things they must consider in selecting the trip.
Security measures: You must define security measures for the field trip. One of them is to have chaperones for the children. You should also make sure of each child’s emergency contact details. Make medical information and medicines accessible for use in an emergency. In your proposal, you can clarify a number of safety measures so that your school knows it will be a safe trip. Mention the meeting place where all of you can gather. Include the safety precautions you have prepared for the hike. As the one who proposes it, it is your responsibility to ensure that the entire tour is safe for children.
Rules for travel: Find rules for children during the trip. You can adapt certain rules you have when you are at school. Make sure you will not behave badly during the excursion. You can define a certain punishment for any fault that you will have. This punishment can be added to you if you return to school. Remember that the rules are important because you all go outside and you must ensure everyone’s safety. If they misbehave, something bad could happen. Before anything like this happens, you need to make sure the children are afraid and do not misbehave. Establish a few rules to follow so that the trip is perfect for everyone.
Good program: You have to propose the best program for the trip. If you think it’s best for the weekend, choose a specific date on a weekend. Choose the best time for the excursion. You can start at 8:00. Just make sure everyone is ready with the program you choose. To be sure of the best program, you can ask the children which program is best for them. Then you can write it in the proposal.
How to write a trip proposal
Does your school plan an adventure-based field trip? Are you going to have a virtual field trip proposal, a high school field trip proposal, or a field trip proposal letter? Are you looking for a school field trip proposal template or a school field trip proposal template?
Well, if you need help making an excursion proposal, you can consider the following steps:
Step 1: Choose a topic
Before you can make an excursion proposal, you must first choose a topic for the Tour. Find a topic of interest to children. Choose something that can improve students’ learning goals. Choose something where you can do any activity that can be fun for all children. After choosing a topic, research it. Know the future places where you can have an academic experience in this subject.
Step 2: Create Goals
You need to set goals for the hike. This can help you choose the right school trip for your school. Goals must match the goal field. For example, if you want to improve a student’s writing skills, you can take a trip to a newspaper publication. This allows you to track your goals. So set goals to make sure the students will enjoy the trip.
Step 3: Tour Details
Next, you need to be clear about the details of the excursion. Include the name of the organization you will be visiting. You can also provide the names of the people the students will interact with. Be specific when describing the excursion. Include all the activities you will have. If you stop for lunch, indicate the name of the restaurant where you will eat. Give it a time frame and make sure it fits your travel budget. To make the details of your excursion more interesting, you can give your reasons why you specifically chose the excursion.
Step 4: Plan a schedule
Create a schedule. You need to plan your departure and plan your arrival at each excursion destination. You should also set aside time for activities and presentations. Time for meals should also be allotted. To make the schedule perfect, you must first review everything so that you know that you can give a good schedule for everything.
Step 5: Asset Assessment
After preparing a program for the excursion, it is necessary to evaluate all the resources necessary for the trip. Make sure you take care of the costs of the business. Make a list of all the personnel who will be traveling. Know the important things about transportation requirements. Make sure your transportation is suitable for all people who will be traveling. Indicate what students should bring with them. You may need to bring clothes, stationery, and spending money.
Step 6: Specify your needs
Summarize all your needs for the field trip. Sometimes you may need a budget which you should use for this. You can communicate this need to the stakeholders or to the administrator. Above all, you can be sure that the excursion will be a great experience for the students.
FAQS – Educational Tour Proposal Sample
How much does an excursion cost?
The excursions are expensive. Parents can pay up to $ 1,000, especially for four-day trips. Costs include the price of theft, accommodation, entry fees, and other activity costs. Anyway, the costs can be worth it because children have fun and can learn something.
What are the usual places for excursions?
There are certain places where students can go on field trips. Some of them are open air, planetarium, art museum, aquarium, farms, zoos, TV station, botanical gardens, and theaters. There are also historical sites that students can visit.
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